Shared Contacts
Every Organization , large or Small , has Contacts Lists. Based on our interactions with cross section of Customers , we find that Contacts lists are not given the priority they deserve . Within a single Organization , contacts are stored in multiple formats like
- Excel sheet
- Access Database
- Outlook Contact list
- Outlook Express Address Book
- Digital Diary
- Visiting cards folder
Disadvantages:
- The above leads to islands of information.
- It leads to absence of information sharing .
- Too often , the contact information is incomplete in terms of details since a defined structure is absent .
- For any change in contact information eg. tel. no., email id, multiple people have to update information leading to immense productivity loss.
- With messaging becoming more and more important, people are sending emails from their PC . If individuals are to maintain their contacts records, this means huge waste of time .
Techgyan recommends implementing Shared Contacts Lists usinng Sharepoint Services . This Sharepoint Data can then be synced with MS Outlook of each user and will be available as Standard Outlook data. Its advantages are:
- A single defined Database for storage of Contacts Information
- Structured field like name, Company, designation, office address, home address , telephone nos, mobile nos, pager no., fax no, email address , website address
- Information relevant to the contact can be put .eg. his likes/dislikes, birthday , payment procedure in a Company , Nature of business of the Contact's Company
- Direct email address by clicking on send mail
- Launch into website of the contact by clicking on the web address
- Security , since the data cannot be easily copied and taken out (like in .xls, .dbf, etc)
Most importantly,data once entered is immediately available to everyone (based on permissions given). Customers where Techgyan has implemented shared contacts have mentioned that SHARED Contacts has become the MOST USEFUL application for the Customer since Company specific Contacts are the most crucial data for any Organization.
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To know more about how our Services can work for you,call us at 91- 022-24134530/39. We suggest you submit your inquiry using the inquiry form which will appear once you click on Submit button.
