Collaboration:

Team work is the essence of today’s workforce . However, what is lacking is the right tools to make Teamwork effective. Due to lack of information about the availability and use of these tools, most of the users end up using Email to collaborate . But collaborating via emails is not efficient .  To help Companies Collaborate effectively, TechGyan offers a range of tools which make Collaboration a breeze:

1.Windows SharePoint Services  (WSS)  is available as a FREE download for Windows Server. So if you have Windows Server in your premises( chances are you have it ) , you already have the right to use SharePoint Services.

Uses of Sharepoint :

Windows SharePoint Services offer some of the following benefits to a small business:

• Document Libraries are repositories for your team to work together on documents, spreadsheets, presentations and whatever else you need to work on. Inside the document libraries you can secure your information and set rights on what people can do or see, control document versions plus so much more.

• Shared calendars are available inside Windows SharePoint Services where you can post corporate events, important dates, meetings or whatever calendar information you need to post. With the calendar and many other features inside SharePoint you can also view this information inside your Microsoft Outlook application on your desktop.

• Has anyone on your staff missed an important meeting? With SharePoint you can put announcements right on your main page, so that everyone can see what is happening in your business. New product launches, important information or any other announcement that you may have in the past, broadcasted out via email to your entire team.

• Have online feeds sent right to your SharePoint site. SharePoint can link into any RSS feed service. This is great if you want to show items such as road reports, weather conditions, stock prices and any other information you need to see when released. SharePoint will become the portal for your small business to get the information you need.

• Another powerful tool inside SharePoint Services is the ability to control workflow process. Does your business suffer from workflow challenges? How does your business suffer when your team skips steps in the process? What if you had a tool that would increase productivity and results by managing workflow? Would your business prosper?

The most important tip to a successful implementation of Windows SharePoint is to keep it simple. SharePoint needs to slowly introduced to your team, include them in the implementation and planning of your site, promote buy-in from all departments in your business. When the entire team is involved, your rollout and adoption of SharePoint Services will be a success.

2.Microsoft Office Sharepoint Server (MOSS) is a Windows Sharepoint like Solution with many additional features meant for larger Companies . It has powerful workflow built in which helps you to create simple yet powerful workflow applications.

3.Office LIVE meeting :

Live Meeting is a powerful conferencing solution that helps you:

• Form deeper connections across and between organizations with online meetings, events and training.
• Make meetings more effective with integrated audio, video and rich media.
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  Free up IT to work on business-critical projects by offering a trusted, reliable service.

Microsoft® Office Live Meeting Web Conferencing

Microsoft Office Live Meeting is a conferencing solution that connects and engages audiences in online meetings, training and events through a reliable, enterprise class hosted service. With meeting attendees participating from their PCs, you can deliver a presentation, kick off a project, brainstorm ideas, edit files, collaborate on whiteboards, and negotiate deals at a fraction of the cost and without the hassle of travel.

Live Meeting helps users streamline communications with colleagues, customers, and suppliers. From small collaborative meetings to large events, Live Meeting is the perfect web conferencing solution for conducting online events.

Host Collaborative Meetings Quickly and Cost-Effectively

• Share and record your meeting notes.  The always-on Shared Notes pane enables every attendee to view and edit shared action items to ensure everyone is in synch on key deliverables. Store your team meeting notes and record the session for future reference.

•  Highlight and emphasize key aspects of your presentation. The new interactive whiteboard and annotation tools improve online collaboration. Updated tools include rich text, sophisticated shapes, fonts and flowcharts to help you create more informative and dynamic presentation.

Train Employees and Partners, Conduct Large Audience Events

• Surveys, calendar invitations, automatic confirmation emails and update emails streamline attendee management. Surveys can be incorporated as web slide resources in a meeting, or sent after the meeting to all participants as URLs.

• Simple-to-create tests use a range of question styles, such as fill in the blanks, true-false, single-select, and multi-select, to validate the comprehension of your content. Save time by scoring test results automatically and provide scores to participants individually.

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  Find critical information easily with the new quick search, chapter index, and high fidelity playback features to enable a quicker and more focused review of meeting content. Transform your organizational recordings into more effective, and more often used, information assets.

• Meetings can scale up to 1,250 attendees, or host 2,500 attendees when you engage Microsoft professional event services.

Engage Your Audience with Rich Media and Video Conferencing

• Connect remote participants and teams
• The new 360-degree Panoramic Video of all conference room participants, delivered together with Microsoft^® Roundtable device, enriches collaboration sessions and makes participants feel like they are in the room with the other attendees.

• Make a bigger impact with dynamic audio and video. 
  Movie clips, Flash animations, and audio files make presentations more memorable. Presenters can easily upload media files and all media clips are virus scanned by Microsoft Forefront before distribution to meeting attendees.

• Break out into groups.

Use Virtual Breakout Rooms to break into groups for one-on-one discussion or more subject matter drill down. Easily roam between rooms and make announcements to address attendees in each specific breakout session.

• Distribute handouts before or during your meetings.

Handouts in native file formats can be distributed before and during meetings to help you keep attendees on the same page. All handouts are virus scanned and protected by Microsoft Forefront. `

4.Office Communication Services Online:

Instant messaging and presence awareness have become valuable tools to overall business productivity, and are an important part of team communication. That's why delivering a highly available and security-enhanced alternative to public instant messaging tools has become critical to many businesses.

Microsoft® Office Communications allows you to take advantage of industry-leading instant messaging capabilities without managing your own infrastructure, server hardware, or facilities, and without hiring support staff. Microsoft provides more security provisions than public instant messaging tools for sharing intellectual property and working within teams that are increasingly dispersed around the world.

The Office Communications  solution provides a unified communications capability that helps people be more productive by enabling them to communicate easily with others in different locations or time zones using a range of different communication options, including text-based instant messaging, voice, and video. Integration with programs across the Microsoft Office Outlook® messaging and collaboration client and Office SharePoint® Server gives information workers many ways to communicate with each other via a consistent and simple user experience.

Core Features

Microsoft offers comprehensive instant messaging and presence services with a simple per-user fee. Major capabilities include:

• Instant messaging (IM) with text-based chat, file transfer, and one-to-one or multiparty  audio and video communication using the Microsoft instant messaging and presence desktop client, Web client,  or  mobile devices.

• Intelligent Instant Message Filter (IIMF) helps protect both the customer network and the Microsoft managed network against the spread of common forms of viruses and spam.

• Presence awareness allows users to detect other users' availability on the network and determine when they are available to communicate. Included is presence information that is integrated with Microsoft Office applications, such as Office Outlook for other users’ calendars.

MOSS , LIVE Meeting & Office Communication Services are  also available as a Hosted Solution . If you wish to access the rich functionality of the  Services without having to manage the same in your premises, we can offer the same as an online Service delivered on a pay per use model.